Accounts Receivable Features - Windward System Five

When accounts receivable invoices are entered, they are immediately posted to the customer account and to the aged accounts receivable list. This report shows you who owes you money, how much, and how long it has been outstanding in the current, 30 day, 60 day and 90 day columns.

As an option, you can reprint this report for any time back in history. This is very important as you might start invoicing in the current month, before being finished with the system in the previous month and printing that previous months report. Many of our competitors cannot print the reports for previous months even if they let you enter data for the previous months.

Once you are finished the entry for a month, you can print the customer statements to help remind the customers to pay you. You have the option of printing to paper, but if you are using WinFax, the system can send the statements directly to their fax machine

Maintain your company's identity by creating your own statements. You can add your logo and specify exactly where you want the fields printed. We recommend using a laser printer because of the speed and quality of the print, but if you are using an old dot matrix printer, Windward has a special setup section so that the statements can be optimized for different printers. Read more about statements >>

When payments are received, you can specify how much was paid against each invoice. This allows for better control of the system and easier reconciliation with your customers. Of course, Windward offers several shortcut keys to simply pay all the invoices in one fell swoop or to pay invoices up to a given amount.

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You can enter invoices into any month in the current year or previous year, and reprint most reports for any given period. This allows you to continue invoicing first thing in the morning of a new month, even if the back office is not finished charging interest, adjusting accounts and printing statements. Many other systems require that you completely finish a month before being able to start a new month or year.

On the customer account, you can specify the credit limit for the customer, in addition to the price schedule to use, charge type, and comments. If you try to create an invoice that will put the customer over their credit limit, the system will warn you. If you do not have the security clearance to override, the invoice can not be completed until the account is paid.

Collections on outstanding debts are never fun, but Windward can make them easier. You can print an aged A/R report, complete with customer name, phone number and a list of all the outstanding invoices. Optionally, this report can be configured to only include customers with balances older than a certain number of days, such as over 60 days or 90 days so that you don't have to manually skip over the current customers.

As you call each customer, you can enter your comments into the appointment scheduler and set a date to review their file and ensure they have paid, and if not, to call them back. By keeping track of all you customer contacts, it's easier to control when to call and remind them of their past promises.


Read about Invoicing >>

Read about Accounts Receivable Reporting >>